Blog · Coverage and territory · Education
The complete license utilization calculation on five institutions, small enough to check by hand: purchased seats from the register, active seats from the usage export at a stated activity threshold, utilization this term and the same term last year, the renewal date and value, the retention list under a threshold inside six months, the expansion list at or above purchased, the site license measured against enrollment, and the assertion that active never exceeds purchased, so a reader can reproduce every figure and then run it on their own exports.
License utilization is a count from the usage export over a count from the register, and on five institutions it can be checked by hand, including the row that fails the assertion. This page works it: active seats, utilization, the trend, the two lists, and the site license.
| Institution | Purchased | Active this term | Active same term last year | Renewal | Value |
|---|---|---|---|---|---|
| A | 400 | 82 | 190 | March, 5 months | $18,000 |
| B | 250 | 246 | 228 | April, 6 months | $11,000 |
| C | 120 | 131 | 114 | March, 5 months | $5,400 |
| D | 600 | 540 | 530 | May, 7 months | $27,000 |
| E | Site license; enrollment 900 | 360 | 380 | September, 11 months | $14,000 |
Utilization = active ÷ purchased (or ÷ enrollment for a site license, labeled)
| Institution | Utilization | Last year | Trend | Assertion |
|---|---|---|---|---|
| A | 21% | 48% | −27 pts | Holds |
| B | 98% | 91% | +7 pts | Holds |
| C | 109% | 95% | +14 pts | Fails: active > purchased |
| D | 90% | 88% | +2 pts | Holds |
| E | 40% of enrollment, site license | 42% | −2 pts | Holds |
Retention: utilization under 40 percent, renewal inside six months.
| Institution | Utilization | Renewal | Value | Reading |
|---|---|---|---|---|
| A | 21% | 5 months | $18,000 | Halved in a year; the term to act is now |
Expansion: utilization at or above 90 percent, or active above purchased.
| Institution | Utilization | Renewal | Reading |
|---|---|---|---|
| C | 109% | 5 months | Over its seats: renewal is a seat increase with the evidence |
| B | 98% | 6 months | At capacity: offer more |
| D | 90% | 7 months | Healthy; watch for capacity |
E is a site license at 40 percent of enrollment, flat on last year, eleven months out: not on either list, labeled, compared to other site licenses.
active ≤ purchased per institution: A, B, D hold; C fails and is listed; E not applicable
Logins as active. A reads 60 percent; the retention list is empty.
No trend. A at 21 looks like a small institution that never adopted; it was at 48 last year.
C capped at 100. The over-seat evidence for the renewal disappears.
E compared to seat licenses. A 40 percent site license looks like A.
The same counts per institution per program, the same threshold, the same two lists, with the entity roll-up above the sites. Covirage runs it on the license register and the usage export every term. The license utilization guide covers the measure, and the contracting entity guide covers the roll-up.
A completed activity, not a login, this term. Stated once. A seat that logged in and did nothing is not active; a seat that completed one lesson is. The threshold is on the report and the same for every institution.
Because enrollment is a weaker denominator than purchased seats: not every pupil is expected to use every program. The utilization is shown, labeled site-license-against-enrollment, and compared to other site licenses rather than to seat-based ones.
Active seats above purchased means either the register is behind, the institution bought more and the register does not know, or seats are shared. Both are worth a call. The row is listed, not capped at 100 percent.